Introduction
This privacy notice applies to you when you use this website at https://www.prompts.law (the Website), when you sign up for an account, and when you contact us. It contains information about how we collect and process your personal information. It should be read alongside our User Terms, which you agree to by using the Website.
If you have any questions about your personal information, or the content of this Privacy Notice, please contact us at contact@prompts.law.
What information we might collect about you and why
| Type of information | Source | Reason |
|---|---|---|
| Personal details including display name (which may optionally be your real name), email address, and login credentials | We collect this information from you when you create an account or subscribe to our mailing list | To make the full features of the Website available to you. |
| Usage data including how you interact with the Website, such as likes and comments on prompts or posts. | We collect this information as you interact with the Website. | To make the fully features of the Website available to you. |
| Professional details including your firm/organisation and website URL. | We collect this information after you create an account. This information is optional and displayed on your profile page. | To allow other users of the Website to find your professional profile. |
| Other miscellaneous information that you provide about yourself as part of any comment you upload to the Website or include when you contact us by any means. | We may process this information if you make it available to us as part of your user-generated content or by contacting us. | We do not actively collect this information. |
Important - do not upload provide us with any sensitive or special category data about you or any other person. User uploaded content (eg. prompts) should be entirely free from personal information as per our Prompt Guidelines.
We process your personal information on the lawful bases of consent, performance of a contract, and legitimate interests as applicable. We take a minimal approach to data collection, requiring only a display name, email address, and password to create an account.
When we might use your information to contact you
When you create an account or subscribe to our mailing list, you are required to provide a valid email address. Creating an account subscribes you to our mailing list by default. Our mailing list will receive new blog posts as they are added, and occasional emails with recent prompts. If you have an account, you can specify email preferences including topics of interest.
We will not use your personal information for any third-party marketing.
You can opt out of the mailing list at any time either by clicking Unsubscribe at the footer of an email from us, or by going to your Account Preferences.
Please note that you cannot opt out of functional/notification emails which include notifying you that a user has replied to your content.
What information of yours we might share with others
We might share your personal information with others as follows:
- When you make it public (by uploading content to our site or interacting with other users’ content)
- When we use other companies to power our services such as:
- Web and email hosting providers
- Professional advisors
- When we have to share it because of a legal obligation or to protect you or other people from harm
Cookies & tracking technologies
We use minimal cookies on the Website (just a csrftoken and a sessionid) to facilitate the functionality of the site. We don't use any cookies or tracking technologies other than these and do not track what you do before or after visiting the Website.
Keeping your information secure
We will use technical and organisational measures to keep your personal information safe. Access to your account is controlled by a password. We recommend changing your password from time to time, and this should never be shared with anyone else. We store your personal information on secure commercial cloud servers operated within the UK or EU. If you suspect any misuse, loss, or unauthorised access to your personal information, please contact us immediately at contact@prompts.law.
Data retention
We keep your personal information only for as long as is required for the purpose for which it is processed. If you delete your account or exercise your erasure rights, we will remove personal information associated with your account (note, this does not remove public content you have uploaded, which will thereafter be anonymous). We may be required to retain some information (e.g. transactional records) for a longer period under legal obligations or for record-keeping purposes.
Your rights regarding your information
In some circumstances, you have certain rights in respect of your personal information. To exercise these rights, please contact contact@prompts.law.
You have the right to request:
- information about how your personal information is processed
- a copy of that personal information
- that anything inaccurate in your personal information is corrected immediately
You can also:
- raise an objection about how your personal information is processed
- request that your personal information is erased if there is no longer a justification for it
- ask that the processing of your personal information is restricted in certain circumstances
Changes to this Privacy Notice
We may change this Privacy Notice from time to time to keep it up to date or to comply with legal requirements. You should regularly review this Privacy Notice to ensure you are aware of the latest version. The version you are reading was published on 27 October 2023.